Responsibilities:
- Administrative Support:
- Manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements.
- Screen and prioritize incoming emails, calls, and correspondence.
- Prepare and edit documents, reports, and presentations.
- Communication and Coordination:
- Serve as the primary point of contact between the MD and internal/external stakeholders.
- Coordinate and liaise with other departments on behalf of the MD.
- Draft and distribute internal and external communications.
- Information Management:
- Maintain confidentiality of sensitive information.
- Organize and maintain electronic and paper filing systems.
- Conduct research and compile data for various reports and presentations.
- Meeting Preparation and Follow-Up:
- Prepare meeting agendas, materials, and documentation.
- Attend meetings with the MD, take minutes, and distribute action items.
- Follow up on action items and ensure deadlines are met.
- Travel Coordination:
- Arrange travel plans, accommodations, and itineraries for the MD.
- Process travel-related expenses and reimbursements.
- Event Planning:
- Plan and coordinate company events, conferences, and meetings.
- Assist in organizing special events hosted by the MD.
- Strategic Support:
- Provide support in strategic initiatives and special projects.
- Conduct research and prepare reports to support decision-making.
Qualifications:
- Proven experience as an Executive Assistant or similar role.
- Strong organizational, communication, and interpersonal skills.
- Proficiency in MS Office Suite and other relevant software.
- Ability to maintain confidentiality and handle sensitive information.
- Bachelor’s degree in Business Administration, Hospitality, or related field (preferred).
Experience:
- Minimum of 2 years of experience in a similar role.
- Experience in the hospitality or investment industry is an advantage.
